Shortcut keys for Ms Office

Shortcut Keys For Ms Office

Important Shortcut Keys For Ms Office

Shortcut Keys For Ms Office is most important to do word smart and fast. However, Ms office is most useful software in any office and the work with speed is the main thing so the basic thing is that we need to practice and learn how to work on Ms Office and another is that we need to require more speed rather than typing speed. If we know the shortcuts we can work  fast try to use Ms Office without using cursor and shortcut keys for Ms Office will help you to work faster.

Shortcut keys for Ms Office

Ms Word Shortcut Keys

Shortcut Description

  • Ctrl+0 Toggles 6 pts of spacing before a paragraph.
  • Ctrl+A Select all contents of the page.
  • Ctrl+B Bold highlighted selection.
  • Ctrl+C Copy selected text.
  • Ctrl+D Open the font preferences window.
  • Ctrl+E Aligns the line or selected text to the center of the screen.
  • Ctrl+F Open find box.
  • Ctrl+I Italic highlighted selection.
  • Ctrl+J Aligns the selected text or line to justify the screen.
  • Ctrl+K Insert a hyperlink.
  • Ctrl+L Aligns the line or selected text to the left of the screen.
  • Ctrl+M Indent the paragraph.
  • Ctrl+N Opens new, blank document window.
  • Ctrl+O Opens the dialog box or page for selecting a file to open.
  • Ctrl+P Open the print window.
  • Ctrl+R Aligns the line or selected text to the right of the screen.
  • Ctrl+S Save the open document. Just like Shift+F12.
  • Ctrl+T Create a hanging indent.
  • Ctrl+U Underline the selected text.
  • Ctrl+V Paste.
  • Ctrl+W Close the currently open document.
  • Ctrl+X Cut selected text.
  • Ctrl+Y Redo the last action performed.
  • Ctrl+Z Undo last action.
  • Ctrl+Shift+L Quickly create a bullet point.
  • Ctrl+Shift+F Change the font.
  • Ctrl+Shift+> Increase selected font +1pts up to 12pt and then increase font +2pts.
  • Ctrl+] Increase selected font +1pts.
  • Ctrl+Shift+< Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
  • Ctrl+[ Decrease selected font -1pts.
  • Ctrl+/+c Insert a cent sign (¢).
  • Ctrl+’+ Insert a character with an accent (grave) mark, where is the character you want. For example, if you wanted an accented è you would use Ctrl+’+e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key.
  • Ctrl+Shift+* View or hide non printing characters.
  • Ctrl+ Moves one word to the left.
  • Ctrl+ Moves one word to the right.
  • Ctrl+ Moves to the beginning of the line or paragraph.
  • Ctrl+ Moves to the end of the paragraph.

Special Shortcut Keys for Ms Office (Ms Word)

 

  • Ctrl+Del Deletes word to right of cursor.
  • Ctrl+Backspace Deletes word to left of cursor.
  • Ctrl+End Moves the cursor to the end of the document.
  • Ctrl+Home Moves the cursor to the beginning of the document.
  • Ctrl+Spacebar Reset highlighted text to the default font.
  • Ctrl+1 Single-space lines.
  • Ctrl+2 Double-space lines.
  • Ctrl+5 1.5-line spacing.
  • Ctrl+Alt+1 Changes text to heading 1.
  • Ctrl+Alt+2 Changes text to heading 2.
  • Ctrl+Alt+3 Changes text to heading 3.
  • Alt+Ctrl+F2 Open new document.
  • Ctrl+F1 Open the Task Pane.
  • Ctrl+F2 Display the print preview.
  • Ctrl+Shift+> Increases the selected text size by one font size.
  • Ctrl+Shift+< Decreases the selected text size by one font size.
  • Ctrl+Shift+F6 Switches to another open Microsoft Word document.
  • Ctrl+Shift+F12 Prints the document.
  • F1 Open Help.
  • F4 Repeat the last action performed (Word 2000+)
  • F5 Open the Find, Replace, and Go To window in Microsoft Word.
  • F7 Spellcheck and grammar check selected text or document.
  • F12 Save As.
  • Shift+F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
  • Shift+F7 Runs a Thesaurus check on the selected word.
  • Shift+F12 Save the open document. Just like Ctrl+S.
  • Shift+Enter Create a soft break instead of a new paragraph.
  • Shift+Insert Paste.
  • Shift+Alt+D Insert the current date.
  • Shift+Alt+T Insert the current time.

 

 

Ms Excel Shortcut Keys

Shortcut Description

  • F2 Edit the selected cell.
  • F3 After a name has been created, F3 will paste names.
  • F4 Repeat last action. For example, if you changed the color of text in another cell, pressing F4 will change the text in cell
  • to the same color.
  • F5 Go to a specific cell. For example, C6.
  • F7 Spell check selected text or document.
  • F11 Create chart from selected data.
  • Ctrl+Shift+; Enter the current time.
  • Ctrl+; Enter the current date.
  • Alt+Shift+F1 Insert New Worksheet.
  • Alt+Enter While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
  • Shift+F3 Open the Excel formula window.
  • Shift+F5 Bring up search box.
  • Ctrl+1 Open the Format Cells window.
  • Ctrl+A Select all contents of the worksheet.
  • Ctrl+B Bold highlighted selection.
  • Ctrl+I Italic highlighted selection.
  • Ctrl+K Insert link.
  • Ctrl+S Save the open worksheet.
  • Ctrl+U Underline highlighted selection.
  • Ctrl+D Fill down. Fills the cell beneath with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell.
  • Ctrl+R Fill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source

Special Shortcut Keys for Ms Office (Ms Excel)

 

  • Cell and press Ctrl+Shift+Right to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
  • Ctrl+1 Change the format of selected cells.
  • Ctrl+5 Strikethrough highlighted selection.
  • Ctrl+P Bring up the print dialog box to begin the printing process.
  • Ctrl+Z Undo last action.
  • Ctrl+F3 Open Excel Name Manager.
  • Ctrl+F9 Minimize current window.
  • Ctrl+F10 Maximize currently selected window.
  • Ctrl+F6 Switch between open workbooks or windows.
  • Ctrl+Page up Move between work sheets in the same document.
  • Ctrl+Page down Move between work sheets in the same document.
  • Ctrl+Tab Move between Two or more open Excel files.
  • Alt+= Create a formula to sum all of the above cells.
  • Ctrl+’ Insert the value of the above cell into the cell currently selected.
  • Ctrl+Shift+1 Format number in comma format.
  • Ctrl+Shift+4 Format number in currency format.
  • Ctrl+Shift+3 Format number in date format.
  • Ctrl+Shift+5 Format number in percentage format.
  • Ctrl+Shift+6 Format number in scientific format.
  • Ctrl+Shift+2 Format number in time format.
  • Ctrl+Arrow key Move to next section of text.
  • Ctrl+Space Select entire column.
  • Shift+Space Select entire row.
  • Ctrl+- Delete the selected column or row.
  • Ctrl+Shift+= Insert a new column or row.
  • Ctrl+Home Move to cell A1.
  • Ctrl+~ Switch between showing Excel formulas or their values in cells.

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